Workload and available hours
Compare available hours with the work planned for the same period.
Use one period throughout, for example the coming week. Set aside time for management and other work, then compare the remaining hours with client commitments. This is an hours check, rather than a project schedule.
Calculate available hours
The starting values are examples. Your entries stay in this browser and are not saved.
What the calculation assumes
This calculation assumes everyone has the same hours in the chosen period. For part-time staff or different working patterns, calculate each group separately and add the available hours. Check specialist availability in the project schedule as well.
The allowance covers time set aside from delivery. Decide whether it includes management, proposals, training and unplanned work. Avoid also subtracting the same activities elsewhere.
Before accepting more work
A shortfall shows that the entered demand exceeds planned time. Check which commitments are fixed and which estimates remain uncertain. A surplus still needs checking against skills, client dependencies and the order of the work.
Run one calculation for confirmed projects. Then add likely new work to see how much room remains. Keep the two results separate.
The CSV records the assumptions with the plan. Update them when the commitments or available people change.